COUNTY LINE QUILTERS

BY-LAWS

OCTOBER 1992

1. NAME:

1.1. The name of this Organization shall be County Line Quilters.

2. PURPOSE:

2.1. The purpose of County Line Quilters is to unite regional quilters including teachers, collectors, authors and historians in order to advance the art of quilting.

2.2. This is a non-profit organization which is nondiscriminatory as to race, religion or sex.

3. GOALS:

3.1. Sponsoring educational activities

3.2. Encouraging the sharing of ideas and methods

3.3. Supporting quilting functions of neighboring organizations

3.4. Engaging in charitable projects thru quilt making

4. FINANCES:

4.1. Annual dues are payable to the treasurer at the first meeting of the calendar year and prorated thereafter.

4.2. Dues shall be set by Executive Board with the approval of the majority of the membership.

4.3. All proposed commitments of organizational funds and/or services shall be submitted to the Executive Board for approval.

5. OFFICERS:

5.1. The Officers of the Organization shall be:

5.1.1. President

5.1.2. Vice President

5.1.3. Secretary

5.1.4. Treasurer

5.2. They shall serve a one year term and can succeed themselves

5.3. They shall serve without compensation of any form

5.4. These elected officers and all chairpersons of standing committees, all chairpersons of ad hoc committees and immediate past-presidents shall serve as the Executive Board

5.5. No person shall hold more than one office, committee chairmanship or combination concurrently

5.6. Duties of officers

5.6.1. President

· The president shall preside at all meetings of the organization and the executive board

The president shall appoint all chairpersons of all standing and ad hoc committees with the advice and consent of the executive board and shall serve as ex office member of all committees

5.6.2. Vice President

The vice president shall perform duties of president in his/her absence

5.6.3. Secretary

The secretary records minutes at all general and board meetings

The secretary also handles all general correspondence of the organization unless otherwise directed by the president

5.6.4. Treasurer

The treasurer handles all funds and financial records of the organization

The treasurer makes a monthly report (including -receipts and disbursements) to the membership

All programs in addition to the regular meeting shall be self-supporting

6. COMMITTEE CHAIRPERSONS

6.1. Chairpersons shall be appointed by the president upon advice and approval of the executive board and shall become members of the board. Committee members shall be invited to assist the chairperson of each of the following standing committees

6.1.1. Program

Plans programs for all general membership meetings

Publishes program schedule at least 3 months in advance

Introduces speakers

Negotiates contracts for workshops and lectures

Sees to the overall needs of the guest speaker/teacher

6.1.2. Publicity

Submits news articles to publications as required

Advertises guild events

6.1.3. Historian

Photographically documents guild activities

Maintains scrapbook of guild activities

6.1.4. Membership

Greets members and guests at each meeting

Maintains accurate membership records

Enrolls new members

Publishes membership list quarterly

Ensures receipt of membership packet by each new member

6.1.5. Hospitality

Chairperson coordinate members contributing refreshments at each meeting

Maintains inventory of necessary supplies

Ensures proper set-up and clean-up of meeting room and kitchen

6.1.6. Newsletter

Publishes and coordinates mailing of newsletter quarterly

6.1.7. Ad hoc committee

6.1.7.1. Committee chairperson shall serve the length of the project

7. ELECTIONS

7.1. Nominating Committee

7.1.1. The nominating committee is a standing committee consisting of the executive board

7.1.2. The nominating committee shall prepare a slate of nominees for all offices to be presented to the membership at the April business meeting

7.1.3. Additional nominations from the floor will be entertained at the April business meeting

7.1.4. The nominating committee shall prepare paper ballots and be responsible for the tally

7.2. Election of Officers

7.2.1. Election of officers shall be at the May business meeting

7.2.2. Election shall be by majority vote of attending members

7.2.3. Election results will be announced at the election meeting

7.3. Installation of Officers

7.3.1. Shall be held during the June business meeting with the term of office beginning September 1st

8. BOARD MEETINGS

8.1. Board meetings shall be held as necessary

8.2. Only board members shall be allowed to vote at these meetings

8.3. A special June board meeting shall be a joint meeting of newly elected and out-going officers and committee members

9. GUESTS

9.1. Guests shall be welcome at two meetings. After attending two meetings, they are requested to become active members

10. PARLIAMENTARY AUTHORITY

10.1. Parliamentary authority shall be the current edition of Robert's Rules of Order

11. WORKSHOP RULES

11.1. Payment must be made in advance to assure a place in the workshop. No refunds given

11.2. In the future, a lottery system may be used to assure fairness

11.3. Any member who hosts an out-of-town lecturer may attend that lecture/workshop at guild expense

12. CESSATION OF THE GUILD

12.1. If the county line quilters cease to exist for any reason, then any monies remaining in the treasury shall be donated to a charity as deemed fit by the membership

13. AMMENDMENTS TO THE BY-LAWS

13.1. Amendments to these by-laws may be made by majority vote of members attending a regularly scheduled meeting

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